1. Name
The Association shall be known as the "The Willows Recognised Tenants' Association" ("the Association").
2. Objectives
The objectives of the association are:
- To represent the interests of leaseholders in matters relating to the management, maintenance, and administration of the property.
- To promote communication and cooperation between members and the landlord/managing agent.
- To exercise rights granted under relevant legislation, including consultation on service charges and management.
- To foster a sense of community among residents.
3. Membership
- Membership shall be open to all qualifying tenants (leaseholders) of flats within any building on The Willows Estate
- Each member shall provide their name, flat number, and contact details.
- Membership shall cease if the member no longer holds a qualifying lease.
- Membership may be suspended or terminated by majority vote of the committee for conduct detrimental to the Association, subject to appeal at a General Meeting.
4. Committee
The association shall be managed by a committee consisting of:
- Chairperson
- Secretary
- Treasurer
Committee members shall be elected at the Annual General Meeting (AGM) and serve for one year.
The committee shall meet at least quarterly, video conference acceptable.
5. Meetings
- The Association shall hold an AGM once per year, with at least 14 days' notice to all members.
- Additional General Meetings may be called by the Committee or by written request of at least five members.
- Committee meetings shall be held as required and be open to all members, unless confidential matters are discussed.
- Decisions shall be made by a simple majority of members present – in the event of a tie, the chairman shall have the casting vote.
6. Decision-Making
- Decisions at General Meetings and Committee Meetings shall be made by simple majority vote of those present and eligible to vote.
- The Chair shall have a casting vote in the event of a tie.
- Voting shall be by show of hands or ballot as decided by the Chair.
7. Finance
- The Association's funds shall be held in a bank account in its name, managed by the Treasurer and at least one other Committee member, should such funds exist.
- All expenditure must be authorised by the Committee.
- An annual statement of accounts shall be presented to members at the AGM.
8. Amendments to the Constitution
This constitution may be amended at a General Meeting by a two-thirds majority of members present and voting, provided that at least 14 days' notice of the proposed amendment has been given to all members.
9. Dissolution
The Association may be dissolved by a two-thirds majority at a General Meeting. Any remaining funds, after settling debts, shall be donated to a local charity agreed by the members.
10. Recognition
The association shall seek recognition from the landlord or, if necessary, apply to the First-tier Tribunal (Property Chamber) for statutory recognition.
This Constitution is intended to comply with the requirements for recognition under UK housing law.